All projects require budgets, schedules, and a performance management baseline. All projects require change management and status reports to stakeholders. So, why do only big projects get dedicated project controls when every project needs it?
You may be familiar with the phrase “A rose is a rose is a rose”. Or maybe even “A rose by any other name would smell as sweet”. Both phrases, the first by Gertrude Stein and the other by William Shakespeare, typically connote the idea that, with all things considered, you can’t change what something is. In that same vein, I would venture the phase “A project is a project is a project.” While not poetic, there is a truth in it.
People may wonder whether integrated cost management software like PRISM G2 can be used in different industries and on different sized projects. For instance, can the software handle Mining projects, Oil and Gas projects, or even I.T. projects? Can the software deliver simple measures on small projects as well as high rigor for large enterprise projects?
The answer is yes.
In fact, I would argue that the type and size of a project does not have an effect on the software needed to manage it. All projects, regardless of type and size, share common requirements. All projects:
- Require budgets and a schedule.
- Need to develop a performance measurement baseline against which we will measure actual progress and performance.
- Experience changes to budgets and forecasts.
- Need to provide status reporting to stakeholders.
Regardless of the type and size of a project, the same standard project control functions are required. Whether you’re adding an addition to your home; developing a new ERP software solution; refurbishing a pumping station in an existing industrial plant; or building a new high-speed underground transportation network for the City of London; all projects, to be successful, need to manage costs and schedules. And in today’s world, managing costs and schedules involves using project controls software like PRISM G2.
PRISM G2 provides a solution to manage any type of project. The flexible coding structure can be adapted to meet any project’s requirements. The level of detail for managing project tasks is user-defined… from using a handful of accounts to thousands if required. Standard input forms, calculations, and reports based on project management best principles and practices are available out-of-the-box!
Budgets can be setup and integrated with schedules to produce a time-phased performance measurement baseline in a matter of hours. Recording or importing committed and actuals costs can be done manually or automated. Keeping track of budget and forecast changes, using an easy-to-setup workflow approval process is standard. And finally, reporting on costs, progress, and performance at any level of detail will provide project stakeholders with the information they need to make informed decisions.
So, whatever type of project you’re handling, you have the same project needs and PRISM G2 provides those needs out-of-the-box. And finally… to paraphrase The Bard… “A project by any other name would… smell as sweet?” Hmmm. I need to work on that one.
To get a complete view of project performance, you need cost and schedule integration. With PRISM G2, you can start looking at the complete picture with dependable forecasts needed to make informed decisions.